3 Ways to Clear the Clutter for Improved Productivity
Do you work in organized chaos? You know, piles of paper on your desk or in your office space. To the naked eye, it looks messy, yet you know where everything is located? Even if your office and desk are neat, can you say the same thing about your computer files? Or, does it take you a good 15 minutes to find one file because it’s not labeled properly? Let me be the first to tell you, clutter is not your friend. If your productivity is suffering, it's possible clutter is to blame.
Clutter leads to distraction which leads to poor productivity. Believers of Feng Shui believe that clutter disturbs the positive energy in the room or home. They also believe clutter-energy complicate your life because it disturbs the interior view of your home. When we have to look for everything for 10 minutes before we can get to work, it steals precious time from you, your business, and your family. Whether you believe the premise of Feng Shui or not, there's no doubt it is difficult to work effectively and productively in clutter!
Step One: Identify the Clutter and Find a Place for Everything
Do you still have a toolbox in your office from 3 months ago when you were hanging new curtains? Move it to your garage or basement. If you don’t need it for work, it doesn’t belong.
Do you have documents on your hard drive you haven’t read in 10 years? Delete those files or, at the very least, move them to an external hard drive. If you believe they will e helpful in the future, ask your teenager to move all files before a certain date to a new folder. You can always review them later.
Productivity suffers when you can't find what you need when you need it. It also leads to a high probability you'll get enticed away from the project you're working on. It's likely the key reason you have task after task of unfinished work on your desk.
Try this technique: set a timer for 15 minutes and devote that time to clearing out one area. Repeat for an hour. This way you'll clear out a few different areas and flex your productivity muscles. You'll feel great and be ready for the next project.
Step Two: Learn to Love Automation and Outsourcing
Do you get lost on Facebook or Pinterest, even if you promised yourself only 15 minutes? Use a social media scheduler like HootSuite or Meet Edgar. These tools allow you to schedule your social media posts in advance. This is an easy task for a Social Media Manager or Virtual Assistant to take over.
Does your email inbox have 100+ messages from people who all want answers NOW? Consider hiring a Virtual Assistant to manage your inbox. She can take over that time-consuming clutter so you can focus on creating your passive income and working with your clients.
Step Three: Use Checklists for Repeat Business Tasks
Do you forget the different fonts or colors you use in formatting your blog posts? Write the whole process down in a file and keep it handy on your computer. Hand it off to a virtual assistant. At the very least, you'll have the checklist save yourself from reinventing the wheel or forgetting a particular step of the process.
Undoubtedly, your business has steps you repeat day-after-day, week-after-week and month-after-month. Develop a system and keep it handy. It will save you HOURS of time you can invest in something other than looking for files, or gift wrap, or thank you cards.
A Personal Blueprint for You
If you haven’t created a stream of passive, recurring income yet because the clutter of your business has distracted you or the whole process seems overwhelming, join me for the latest training webinar:
How to Stop Trading Dollars for Hours. I will explain how you can make more money each month just by sharing your knowledge with your current clients and with your social media audience. You'll get REAL steps you can turn your experience into income.